12 Month Wedding Planner
Wedding Packages / Intimate Memories / Enhancement List
12+ months before
Date: ______________________
* Envision your wedding and draw up a budget.
* Assemble your "planning team." Consider hiring a wedding consultant.
* Pick a wedding date and time. Select several options, and then check with your venues, efficient, and important guests before finalizing.
* Start planning the guest list.
* Look for and book ceremony and reception sites.
* Ask friends and relatives to be in the wedding party.
* Optional: Have an engagement party. You may want to register beforehand for gifts.
8-10 months before
Date: ______________________
* Bride: Think about, shop for, and order your gown.
* Envision reception food.
* Decide what type of entertainment you want: A pianist for the cocktail hour, strolling violinists, a DJ, or band?
* Think about your floral decor.
* Research and book your wedding professionals. Interview vendors: photographer, videographer, reception band or DJ, florist.
* Research a wedding insurance policy to protect your deposits.
* Research and reserve accommodations for out-of-town guests.
* Register for gifts.
* Contact rental companies if you need to rent anything for ceremony/reception, such as chairs, tables, and tent.
6-8 months before
Date: ______________________
* Book ceremony musicians.
* Order bridesmaid dresses.
* Start planning honeymoon.
* Send save-the-date cards. This is a particularly good idea if you're marrying during a tourist or holiday season or having a destination wedding.
4-6 months before
Date: ______________________
* Attend pre wedding counseling, if required.
* Shop for and order invitations and wedding rings.
* Shop for formalwear.
* Renew or get passports, if necessary.
* Envision your wedding cake and research, interview, and book a cake designer.
3 months before
Date: ______________________
* Order wedding cake.
* Hire a calligrapher, if you want your invitations professionally addressed.
* Attend your shower. (It may be earlier, depending on when hosts decide to have it.)
* Groom: Rent the men's formalwear.
* Hire wedding-day transport: limousines, other cars. Look into transportation sooner if you're considering renting streetcars or over-the-top travel.
2 months before
Date: ______________________
* Mail your invitations.
* Write your vows.
* Purchase gifts for parents, attendants, and each other.
* Book your stylist and try out big-day hairstyles.
* Book a makeup artist and go for a trial run.
1 month before
Date: ______________________
* Apply for a marriage license. Check with the local bureau in the town where you'll wed.
* Bride: Have final gown fitting. Bring your maid of honor along to learn how to bustle your dress. Have the dress pressed and bring it home.
* Call all bridesmaids. Make sure they have their gowns ready for the wedding.
* Make last-minute adjustments with vendors.
* Create a wedding program to hand out to guests.
* Order and plan in-room welcome baskets for out-of-town guests.
2 weeks before
Date: ______________________
* Review final RSVP list and call any guests who have not yet sent a response.
* Deliver must-have shot lists to photographer and videographer. Include who should be in formal portraits and determine when portraits will be taken.
* Deliver final song list to your DJ or bandleader. Include special song requests and songs you don't want played.
* Bride: Get your last pre-wedding haircut and color.
1 week before
Date: ______________________
* Give reception site/caterer final guest head count. Include vendors, such as the photographer or band members, who will expect a meal. Ask how many extra plates the caterer will prepare.
* Supply location manager with a list of vendor requests such as a table for DJ or setup space needed by florist.
* Plan reception-seating chart.
* Print place and table cards, or finalize list with the calligrapher you have hired to do so.
* Call all wedding vendors and confirm arrangements.
* Give ceremony and reception site managers a schedule of vendor delivery and setup times, plus contact numbers.
* Groom: Get your hair trimmed.
* Attend bachelor/bachelorette parties.
2-3 days before
Date: ______________________
* Bride: If you need to, have your gown pressed or steamed.
* Groom: Go for final fitting and pick up your formalwear.
* Groom: Ask the best man to make sure all groomsmen attend fittings and pick up their outfits.
* Determine wedding-party positions during ceremony and the order of the party in the processional and recessional.
* Hand off place cards, table cards, menus, disposable cameras, favors, and any other items for setting the tables to the caterer and/or reception site manager.
* Reconfirm final details with all vendors. Discuss any necessary last-minute substitutions.
* Call the limousine- or car-rental company for pickup times and locations.
* Arrange for guests without cars to be picked up from the airport or train station. Ask friends, attendants, or relatives to help.
* Deliver welcome baskets to the hotel concierge; make sure to include names and delivery instructions.
Day before
Date: ______________________
* Provide all wedding professionals with an emergency phone number to call on the day of the wedding.
* Write checks and/or talk to wedding hosts (usually your parents, if not you) about any final balances to be paid at the end of the reception.
Night before
Date: ______________________
* Rehearse ceremony. Meet with wedding party, ceremony readers, immediate family, and your officiator at the ceremony site to rehearse and iron out details.
* Bring unity candle, aisle runner, yarmulkes, or other ceremony accessories to the site.
* Give your marriage license to your officiator.
* Attend rehearsal dinner.
* Present attendants with gifts at the rehearsal dinner. You'll want to do this especially if the gifts are accessories to be worn during the wedding.
Day of
Date: ______________________
* Present parents and each other with gifts.
* Give wedding bands to the best man and the maid of honor to hold during the ceremony.
* Give best man the officiator’s fee envelope, to be handed off after the ceremony.
* Introduce your reception site manager to your consultant or maid of honor for questions or problems during the reception.
* Assign a family member or attendant to be the photographer's contact so he knows who is who.
Post wedding
Date: ______________________
* Prearrange for someone to return any rentals.
* Preplan for attendants to take the bride's gown for cleaning and return the groom's tux to the rental shop.
* Write and send thank-you notes to gift-bearing guests and vendors who were especially helpful.